Overview
A Qualified Electronic Signature (QES) is a legally binding signature that carries the same legal standing as a handwritten, witnessed signature. Unlike a standard e-signature, a QES bundles identity verification directly into the signing process, making it suitable for high-assurance documents such as TR1 forms and mortgage deeds.
What you can use QES for
Requesting signatures on TR1 forms, mortgage deeds, and other conveyancing documents
Replacing the requirement for a witness at the point of signing
Completing the signing stage of a conveyancing transaction digitally
Adding a QES step to an existing Engage workflow alongside other checks
How QES works
When you send a QES request, your client receives a link that takes them through a third-party certification authority. Before signing, they verify their identity using their ID document and a biometric check. Their signature is then cryptographically linked to their verified identity, producing a tamper-proof audit trail. Once complete, you receive a signed document and a full audit receipt.
QES is accepted by HM Land Registry for charges, transfers, and assents.
Where to find QES in Legl
QES is available as a step type within Engage workflows. Go to Engage > Workflows to create or edit a workflow containing a QES step.
Permissions and access
Only Administrators can create and edit workflows in Legl. Any user with access to Engage can send a QES request once a workflow has been set up.
Important information
QES is legally equivalent to a handwritten, witnessed signature under UK eIDAS regulation
HM Land Registry accepts QES for charges, transfers, and assents
QES includes identity verification as part of the signing process — this is different from a standard Legl CDD check, and does not produce a CDD result
QES is available to all Legl customers